How is the Timeline view different from the Gantt view? One of the most exciting features of the Timeline view is the ability to group your records by any of your table’s fields into visually distinct “swimlanes.” The Timeline view is ideal for resource allocation, coordinating tasks across a team, and planning content out ahead of time. The Timeline view allows you to visualize and track your records on a customizable horizontal scrolling timeline. Watch this video to see the Timeline view in action! See how to set up, work with, and share your Timeline view so you can make sure you and your team are always on time. The Timeline view is a premium feature available on bases within workspaces on either the Pro or Enterprise plans. Using the Timeline view, users now have a highly flexible way to visualize information over-you guessed it-time. We at Airtable know how important timing is, which is why we are launching a new view type intended to help you manage your time-based projects all in one place: the Timeline View. By adding buffer time, you can account for the things that don’t go exactly according to plan.Every team knows the pain of trying to answer the simple question: when? The question of when can get complicated when is a feature being released on a product roadmap, when should marketing materials be released on specific channels, when is your team’s bandwidth being stretched too thin? That way, you don’t have to stress if a speaker goes over their speaking time or if a room isn’t flipped in time for the next session. Your schedules should always include wiggle room. When you’re making an event planning timeline, it will take several drafts before it is complete. I always start with a few drafts that I iterate upon before sharing it with the team. Iterate on your timeline draft, then do it againĪnother tip to build an efficient timeline for an event is to create multiple drafts. You’ll need access to the venue for longer, which will cut into your budget. Then you find out one of the vendors needs to set up the night before. Let’s say you only booked the venue for the day of the event. Keep in mind that your vendors’ timelines could affect your event budget. Work backward, and make sure they can get into the venue at the right time. ![]() Ask the A/V suppliers how long it will take them to run wires and set up the screens and audio equipment for your conference.Plan the meal and any other events in that timeframe. Ask the caterer how long it takes to serve a seated, four-course meal for 500 people.When you’re crafting your timeline, sit down with each of these vendors and determine how much time they need for each particular part of the event they are participating in.įor instance, consider these things when creating the timeline: Your vendors likely have a good idea of how much time they need. Your event suppliers help your event come to life ” and to do so, they need to know when everything is happening. Planning around your vendors’ schedule comes after the non-negotiable timeline items. That means I have to plan other events around them.īy starting with these anchors in your day-of timeline, you can then fill in other items around them.īring your event timeline to life with clear diagrams These scheduled agenda items are the ones I always start off with because I know they’re set in stone. Your corporate client tells you that breakfast and lunch have to be at 8:30 a.m.They have to catch a flight at 8 p.m., therefore, they have to be off your stage by 6 p.m. The keynote speaker (who has a busy schedule) is coming in for your conference. ![]() Here are a few examples of non-negotiables: These are things on your timeline that you cannot move around. When I craft my first draft of an event timeline, I typically start with the non-negotiables. So, when you sit down to the plan the timeline for your event, consider these four key tips to make sure it goes off without a hitch. Without a thought-out timeline, you risk missing important deadlines that are crucial for your event. ![]() The right timeline for an event can play a vital role throughout the entire day of the event.
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